Simple, clear help for your writing problems

Is verbosity among your writing problems? It may be, and you don’t even know it. Why? Because conversation is usually loaded with unnecessary words… and writers typically create “conversational” prose. (If your prose doesn’t sound conversational, visit Writing Problems Explained often; we’ll keep working on it.)

Verbosity means wordiness. Wordy writing is bad writing. A reader faced with too many words may give up. The Internet reinforces this: if the point you’re making doesn’t fit on one screen, you may lose your reader; scrolling is too much trouble.

Edit for Brevity

Good writers and even very bad editors focus on brevity. One goal of a magazine or newspaper editor is to cut as much from an article as possible without losing the story’s meaning or the author’s voice. A succinct writer decreases the editor’s workload and sees fewer changes from final draft to published copy.

When you create web content, cut your own words. Be brutal: chop the chaff from every sentence. Chuck sentences—and even paragraphs—that don’t contribute to your main point. Here are some strategies to help:

Don’t Be Chatty

Unless you’ve written fiction or a journal entry, get to the point. Comments about your dog or your niece add character, but inject too many of them and you’ll distract your readers to annoyance.

Don’t Try to Sound Authoritative

Most people trying to sound authoritative sound stiff; they say too much and they load what they say with big words. Consider the spokesperson for a police investigation:

“We have absolutely no information at this time, but we’ll make a formal announcement the moment there’s a change in the situation.”

Without the swagger, the spokesperson might have said:

“We don’t know, but we’ll tell you when we do.”

Sound authoritative by being authoritative, but don’t try to sound authoritative.

Scrutinize Your Wording

As you write a sentence, ask yourself: “Can I say this more efficiently?” Here are examples of changes I made as I wrote this article:

I wrote: A goal of a magazine or newspaper editor reworking an article is to cut out as much text as possible without losing the meaning of the story or the voice of the author.

And edited to: One goal of a magazine or newspaper editor is to cut as much from an article as possible without losing the story’s meaning or the author’s voice.

I wrote: Of course, when you create web content, if falls to you to cut your own words.

And edited to: When you create web content, cut your own words.

I wrote: You add character by throwing in comments about your dog or your niece, but…

And edited to: Comments about your dog or your niece add character, but…

I wrote: Here are examples of changes I made on-the-fly as I wrote sentences in earlier paragraphs of this article:

And edited to: Here are examples of changes I made as I wrote this article:

Do your readers the favor of editing your work before you make it public on the web.

Eliminate Common Verbosity

There may be hundreds of popular turns-of-phrase that employ unnecessary words. You probably use them in conversation and in your writing. Here are examples:

Allows you tonever say this. Replace it with Lets you.

Now and Currently—very overused words. In the opening of the movie It’s a Wonderful Life, you can see the folly of the word now on a sign that reads You are now in Bedford Falls. A sign reading, You are in Bedford Falls would be just as clear, and would cost less to make. A meteorologist who announces that the temperature is currently 72 degrees, wastes three syllables. You’d understand perfectly the announcement, The temperature is 72 degrees.

Absolutely certain—unnecessary overstatement. If you’re certain, then your knowledge is absolute; you can’t be more certain than certain.

At this time or At this point or the nauseating At this point in timestop using these phrases! Instead, use the word now. It’s a good word.

Practice to Reduce Writing Problems

Here are several verbose phrases that I lifted from various blogs. Rewrite them using fewer words. My rewrites follow the list:

  1. Take into consideration that…
  2. If you think that having bluebirds in your yard is a near-impossible idea…
  3. If you want to save on time…
  4. This is over and above other ideas you might consider…
  5. You may want to put a gasket…
  6. As it stands right now…
  7. Overall, the ultimate goal of Jack Plunket’s art is to show the world from the point of view that Plunket’s dog saw it.

My rewrites:

  1. Consider that…
  2. If you think you can’t have bluebirds in your yard…
  3. To save time… (Also: Save time by…)
  4. Also consider…
  5. Put a gasket…
  6. As it stands…
  7. Jack Plunket’s art shows the world from his dog’s point of view.

Keep practicing. Be vigilant. Verbosity should not be one of your writing problems.

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One Response to “Eliminate Verbosity from your Writing Problems”

  1. By On the MOney on Feb 19, 2009 | Reply

    Editing down to the editor’s chosen word count is a good way of reducing verbosity, particularly as it usually means getting rid of pet phrases, unnecessary adjectives and passive verbs …

    8-)

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